Selectmen’s Meeting
February 26, 2008
Present: James Armstrong, James Egan, Jesse McSweeney and Christopher Colcough. Also present Meredith Marini, Executive Assistant. Town Administrator Michael Finglas was absent
7:35 p.m. Chairman Egan called the meeting to order, lead the Pledge Allegiance and read the announcements and upcoming meeting schedule.
Item I Town Administrator’s Report – Mrs. Marini provided a brief Town Administrator’s report in Mr. Finglas’ absence. She reported that on behalf of the Town Administrator she met with the Administrative Professional, Highway & Dispatcher Unions to accept proposals and set dates for negotiations. The new dates for the Administrative Professional and Highway are March 12th and March 26th. She distributed a letter from Green Hanson requesting permission to use the Town Hall Green for an Earth Day Celebration on Sunday, April 20th from Noon to 6:00 p.m. Mrs. Marini informed the Board that representatives have Green Hanson were informed that no
toilet facilities will be available and that no vehicles will be allowed on the lawn due to the irrigation system.
MOTION by Armstrong, second Colclough to grant Green Hanson permission to use the Town Hall Green on Sunday, April 20th for an Earth Day Celebration. Voted 4 – 0
Item II Re-Appointment - Treasurer/Collector Jeanne Sullivan – Current Term Expires February 28, 2008
MOTION by Armstrong, second by Colclough to reappoint Jeanne Sullivan as Treasurer/Collector for a three year term to expire February 28, 2011. Voted 4 – 0
Item III Discussion of relationship between TA & Board of Selectmen – The Board review each subsection of Section 3 of the Town Administrator Special Act.
(a) The Board requested that the Town Administrator provide them with more information so they are not caught of guard when a resident contacts them. Mr. Colclough feels the more information the better.
Subsections b through e were understood with no discussion.
(f) Legal Matters – The Board requested monthly updates from the Town Administrator. The updates could be included with his other monthly reports, but should be kept confidential and discussed in Executive Session.
Subsections g through h were understood with no discussion.
(i) Was understood with the correction of the word “illness” to “fitness”
(j) The Board had a lengthy discussion regarding evaluations. The Board requested that each of the relevant Bodies receive a copy of the Town Administrator’s evaluation of their employees in order to effectively approve the salary increase. The Board understands that the Town Administrator sets the salaries of all Town employees but feel they should see how he arrived at that conclusion. Mrs. Marini suggested there maybe some confidentiality issue with the sharing of the information with all members and would look into the matter.
Subsections k through s were understood with little discussion.
(t) The Board requested notification of each grievance and regular updates on grievance status and updates after each negotiation session.
Subsections u through x were understood with little discussion.
(y) The Town Administrator should file a monthly report. The Board wants more information and increased communications to all members. Mr. Armstrong is concerned that the Chairman receives more information than the rest of the Board. The Town Administrator must ensure that all members receive the same information.
Subsection z was understood with no discussion.
The Board requested that the remaining sections of the Town Administrator’s Special Act (Section 1, 2 & 4) be put on the next agenda.
Item IV Policy Review: By consensus the Board agreed that
Policy 5 – 7 Personnel – Mileage Reimbursement
Policy 5 – 8 Personnel – Municipal Vehicle Use Policy
were acceptable as presented. Further the Board agreed to table the remaining policies until the next meeting. Chairman Egan indicated that Policy 1 – 1 Complaint Policy needs further discussion and that policy should be added to the agenda as well.
Policy 1 – 1 Complaints - Complaint Policy
Policy 5 – 6 Personnel – Internet Access
Policy 5 – 9 Personnel – Allegations of Misconduct
Policy 5 – 10 Personnel – Progress Discipline
Will be placed on the March 11th agenda for discussion.
Item V Approve Minutes Regular Session minutes of January 8, 2008
MOTION by McSweeney, second by Colclough to approve as written. Voted 4 – 0
Item V I Appointments - Two applications for appointment were received to fill two vacancies on the Recreation Commission. Lenna Sweeney of 633 Winter Street and Kevin Cameron of 205 Partridge Way.
MOTION by McSweeney, second by Colclough to appoint Lenna Sweeney of 633 Winter Street to the Recreation Commission with a term to expire June 30, 2010. Voted 4 – 0
MOTION by McSweeney, second by Colclough to appoint Kevin Cameron of 205 Partridge Way to the Recreation Commission with a term to expire June 30, 2009 Voted 4 – 0
Item V II Livery License Renewal - Brian Gurney of Concert Limo 775 West Washington requested renewal of the Livery License for three vehicles.
MOTION by McSweeney, second by Colclough to renew the Livery License for Concert Limousine 775 West Washington Street. License to expire December 31, 2008. Voted 4 – 0
Item VIII Licenses – One Day Liquor – Camp Kiwanee - Bartending Services, Inc., of Middleboro submitted two one-day liquor licenses requests at Camp Kiwanee on March 7 & 8 from 7:00 p.m. to 9:00 p.m. and March 14 & 15 from 7:00 p.m. to 9:00 p.m. for a Theatre Production.
MOTION by McSweeney, second by Colclough to approve the one-day liquor licenses as printed. Voted 4 – 0
Item IX - Policies – Mrs. Marini requested that the Board vote the policies which have been revised pursuant to previous discussion and the Mileage Reimbursement and Municipal Vehicle Use policies which were approved as presented.
MOTION by McSweeney, second by Colclough to approve as revised/presented
Policy 3 – 1 Land – Chapter 61, 61A & 61B
Policy 3 – 2 Land – Tax Custodian Land Sale Protocol
Policy 5 – 7 Personnel – Mileage Reimbursement
Policy 5 – 8 Personnel – Municipal Vehicle Use Policy
Policy 8 – 1 Building – Snow policy
Voted 4 – 0
Item X Committee Reports – Maquan School - Mr. Armstrong reported that the Maquan School Feasibility Committee received preliminary estimates to address all the issues at the school. The estimate came in between eight and twelve million dollars. Preserve Hanson – Chairman Egan announced that Preserve Hanson is holding a Kick-Off meeting on March 6th at 7:00 p.m. at the Police Station. Mr. Armstrong also indicated that he is continuing his efforts on energy conservation and has been at the new police station and working with the Town Accountant to track energy consumption. He indicated that there has been a reduction in consumption. He pointed out
that reduction in consumption is not necessarily a reduction in costs.
Good bye to Jesse McSweeney – Chairman Egan pointed out that this was Mr. McSweeney last meeting. Chairman Egan along with Mr. Colclough and Mr. Armstrong publicly thanked Mr. McSweeney for his service to the Town and wished him well.
MOTION by McSweeney, second by Colclough to adjourn. Voted 4 – 0
9:05 p.m. Meeting Adjourned.
Respectfully submitted,
Meredith Marini,
Executive Assistant
Approved and Voted 3 - 0
March 11, 2008
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